JOB DESCRIPTION:

Adult Day Training (ADT) Coordinator

Reports To:                       Executive Director / Program Director

Location:                           South Florida Autism Center – Adult Program Division

Employment Type:         Full-Time

Salary:                              From $40,00 (commensurate with experience)

Position Summary: The Adult Day Training (ADT) Coordinator plays a vital role in the daily operation and strategic oversight of the adult day program. This individual ensures that all participants have well-developed individualized plans (IPs), that these plans are implemented with fidelity, and that communication remains strong across families, support coordinators, and program staff. The ADT Coordinator also oversees scheduling, monitors training compliance and volunteer hours, manages the waiting list, and coordinates seasonal camps and wraparound care.

Qualifications:

• Bachelor’s Degree in Education, Psychology, Social Work, or a related field (Master’s preferred)

• Minimum 2 years of experience supporting adults with developmental disabilities

• Prior experience in program coordination, IP development, or service planning

• Strong written, verbal, and organizational communication skills

• Proficiency with Microsoft Office, Google Workspace, and client data systems

• Highly organized and capable of managing multiple timelines and priorities

• Bilingual (English/Spanish)

 Working Conditions:

• Hours: Monday–Friday, 7:30 AM – 4:00 PM

• Occasional evenings or weekends for events, camps, or trainings

• Fast-paced, mission-driven environment focused on individuals with autism and complex needs

• Must be flexible, compassionate, and dedicated to adult-centered care

Key Responsibilities:

Individualized Plan (IP) Oversight:

• Coordinate and facilitate all Individualized Plan (IP) meetings for ADT participants

• Collaborate with participants, families, and support coordinators to develop and update meaningful IP goals

• Ensure documentation is completed accurately, submitted timely, and appropriately filed

Program Coordination & Communication:

• Serve as the primary liaison between the center and all external Support Coordinators (APD, CDC+, Private Pay)

• Communicate consistently with families regarding participant goals, schedules, and progress

• Maintain a professional, warm, and responsive relationship with families and community stakeholders

 Scheduling & Documentation:

• Schedule all required IP meetings, staffing, and quarterly reviews

• Create and manage staff and participant schedules for before care and aftercare programs

• Maintain updated tracking logs, meeting calendars, and compliance documents

 Seasonal Program Coordination:

• Lead registration, planning, and coordination for Spring Break Camp, Summer Camp, and Winter Camp

• Collaborate with instructional and support staff to develop engaging, therapeutic programming

• Ensure that staffing and safety plans are in place and properly communicated for each camp session

 Waitlist & Enrollment Monitoring:

• Maintain and monitor an up-to-date waitlist of interested participants

• Coordinate intake interviews and tours for prospective families

• Support onboarding of new participants, including transition planning and file reviews

 Volunteer & Training Oversight:

• Track completion of required staff training (CPR, HIPAA, Crisis Management, etc.)

• Manage volunteer hour logs and assign volunteers to program-support tasks

• Ensure all training and volunteer records are compliant and audit-ready

Program Support & Quality Improvement:

• Support day-to-day ADT operations and staff coverage when needed

• Assist in coordinating special events, outings, or vocational opportunities

• participate in internal audits, site visits, and continuous quality improvement efforts

  Everything is subject to change by Executive Director